Bylaws and Code of Conduct

(Updated for 2026)

Membership Requirements

ArkLUG is a private members only club of adult and teen LEGO enthusiasts. We support and are supported by the LEGO company and thusly have obligations we must adhere to in the form of discussions, meetings and public events throughout a calendar year. The following is our internal guidelines to help ArkLUG achieve and maintain our status as an officially Recognized Community according to the LEGO Company’s rules:

Member Dues

Mandatory $50 per calendar year per adult member must be paid no later than April 1 and
should be paid to your chapter lead.

Code of Conduct

Members shall always be professional and respectful to others. Do not display or engage in
controversial subject matter and keep your builds kid friendly. Failure to comply with these
requests could result in your MOC or your removal from the event or expulsion from
ArkLUG. All members shall abide by The LEGO Company (TLC) guidelines as outlined in the
LEGO Brand Values and LEGO Fairplay.

ArkLUG Chapters

ArkLUG maintains chapters in Arkansas and Oklahoma. Each chapter has either quarterly
or monthly meetings and provides public displays and events in their region. Chapters are
located in Central Arkansas (Conway), Northwest Arkansas (Rogers), Northeast Arkansas
(Jonesboro) and Central Oklahoma (OKC). Chapters allow us to better organize local participation, but members can participate in any event in any chapter.
If you are interested in starting a chapter in your area, reach out to us via email at
admin@arklug.org or join our Discord.

Chapter Requirements

ArkLUG chapters must maintain at least 10 active local members per calendar year in your
area. Chapters must have a designated Chapter Lead.

Chapter Meeting Requirements

Chapters are required to provide no less than 4 in-person meetings with at least 10
members per calendar year. Members can connect to chapter meetings virtually if that service is available, but virtual attendance will not count towards member perks. Chapter leads have the ultimate say on whether virtual options will be available for any chapter meeting. Virtual is sometimes not available because of challenges with meeting locations.

Chapter Public Event Requirements

Chapters are required to provide a LEGO related public display for at least 2 local events in
a calendar year with the assistance of no less than 10 members. Participating members for
events can be from any chapter. Event examples could be (but not limited to) Library
events, comic conventions, train shows, brick fan conventions, or even your own event.

Participation in Events

Participating in events can be attained in multiple ways. Participation will be up to the Event Leader(see below). Expectations for participation are interacting with the public, bringing builds to shows. Sets and MOCs are acceptable, but some shows are more MOC focused. For multi-day events, full participation isn’t required for the entire duration. To qualify, involvement must cover a minimum of 4 hours or include significant assistance with setup or teardown, such as setting up or tearing down tables or helping with loading and unloading member displays.

Each chapter has its own important events. Please ask your chapter leads for the events you should try and focus on attending if at all possible.

Member Perks

Maintaining RLUG status means the LEGO Company gives the RLUG and it’s members perks throughout the year. Please see you chapter lead for specific details about different participation levels,

Attendance

Patron Member

  • pay dues in 2026

perks: access to discord members section and invitation to members only events.

Participating Member

  • pay dues in 2026
  • attend 1 meeting in your region (new members must attend in person) in 2026.
  • volunteer/help at 1 public event in 2026 for at least 4 hours.

perks: Eligible for raffles, drawings, contests and giveaways.

Engaged Member

  • pay dues in 2026
  • attend 2 meetings in your region (1 can be virtual if available) in 2026.
  • volunteer/help at 2 public events in 2026 for at least 4 hours each.

perks: eligible to buy in members only bulk purchases.

Sustaining Member

  • pay dues in 2026
  • be an active member in good standing (paid dues, met minimum attendance) in 2025.
  • attend 3 meetings in your region (1 can be virtual if available) in 2026.
  • volunteer/help at 4 public events in 2026 for at least 4 hours each.

perks: eligible to take active role in picking the parts for members only bulk purchases.

ArkLUG board

The ArkLUG board consists of the club leadership team as well as all chapter leads. The board is responsible for creating and deciding club policy, as well as making sure the club functions and generates all reports and events necessary for continued recognition as a LEGO User Group.

Chapter Lead Requirements

All private and public event data for chapter events are required to be sent by the Chapter
Lead to the ArkLUG Ambassador via Discord within 5 days after event. Chapter Leads are
also required to send event photos, weblinks, and media mentions to the Social Media
Director via Discord.
Chapter Leads duties include maintaining a roster of local members with contact details.
planning and scheduling local meetings and events, working with the leadership team on
support and LUGBulk distribution, being active in Discord leadership discussions, and
much more.

Event Leader

The event leader is the person responsible for turning in attendance and the event report on the ArkLUG discord as defined in the Event Report section within 5 days. The event leader may be the chapter lead, but may also be another person defined before the event.

Chapter Perks

ArkLUG chapters will have access to funds as a discretionary fund for incidentals,
pizza night, business cards, flyers, etc. These funds are ONLY to be used for club related
business as a necessity to help maintain and grow your local chapter. Funds distribution is
contingent on how many active paid members you have for that year by the April 1st
deadline.